Beginning the 6th day of the fall/spring semester, the 1st day of summer/winter session, or the 1st day of any off-cycle course that begins within the regular session, students may request to add courses online by obtaining required authorizations. In many cases, the online process replaces the paper add forms used in previous sessions. 

Note: Optimum Enrollment of the Course- If the course is in a University Classroom, the enrollment should be less than or equal to 50% of the room capacity for summer 2021. Please do not authorize an add if the room capacity will be exceeded. This information applies to summer 2021 only. 

Online Add Student Directions

Online Course Add Notifications

Every morning at 5:00 a.m., emails will be sent with a list of students who have pending course add requests that have not been authorized by the Department (or Instructor) or Advisor during the previous 24 hours.

Emails will be sent to:

  • The Registration Email associated with the admin home of the course subject acronym
  • The Principal Advisor on any active POS for the students who wish to add a course

Instructors will not receive these emails. If you do not receive an email, there are no students in your courses that are requesting to add or you have no advisees who have requested to add a course. You can review the emailed list or utilize the two listed reports below to identify students that wish to complete an add request.   

How to Access Online Add Requests

Gold Search Bar with HawkID text

Person Inspector Drop-down menu

Step-by-Step Instructions

Initiating a course add in MAUI

Initiating a course add in MAUI

Initiate add button

Course Search Bar

multi section add menu

  • If a course does not allow multi-section enrollment and you attempt to add another section of the same course, you receive a message indicating “A pending add request already exists for this student and course.” 

  • The student will still need to reach out to all individuals (department/advisor/Dean) for the necessary authorizations. 

  • Once all authorizations are given, the student has 24 hours to complete the add through MyUI. 

Authorizing an Online Add Request

Individual Add Requests

registration authorization links

revoke link

Bulk Authorization via Reports

Please note: VPN log-in is required for use of MAUI Reports. In Campus Data, reports can be favorited using the “star” feature. 

  • Administrators - Authorize Adds using the Registration Change Requests By Course Department Report 
Change request report

Please note: VPN log-in is required for use of MAUI Reports. In Campus Data, reports can be favorited using the “star” feature
  • Deans - Authorize Adds using the Registration Change by Program Report
Change request report by program

Please note: VPN log-in is required for use of MAUI Reports. In Campus Data, reports can be favorited using the “star” feature. 

  • Advisors - Authorize Adds using the My Advisee Registration Change Requests. Advisors will see advisees where they are listed as Principal or Interim Advisor. 
    • Access the report in MAUI

Advisee change report

Administrator Edit of an Initiated Section Add

Administrator Edit of an Initiated Section Add

new section drop-down

How to add a Comment to Registration Change Request 

How to add a Comment to Registration Change Request 

comment section

Additional Information and FAQs

Additional Information and FAQs

Additional Information and FAQs

Available Online Add Reports

Please note: VPN log-in is required for use of MAUI Reports. In Campus Data, reports can be favorited using the “star” feature. 

Registration Change Requests by Course Department- Helpful when review courses within your department that have students that need authorization at any level. Recommended for Departmental Approval. 

My Advisee Registration Change Requests.  Recommended for Advisor Approval. Advisors will see advisee where they are listed as Principal or Interim Advisor. 

Registration Change by Program- Helpful when reviewing students by Program.  Recommended for Dean Approval. 

 

  • If authorization is performed by Department Administrator: Has the department been in consultation with the instructor regarding the student’s request to add? 

  • Check to ensure student’s overall registration authorization has not been revoked.

  • Check to ensure the student still has a session day & time assignment posted. 

  • Review the course for:

    • Course Restrictions 

    • Course Prerequisites 

    • Course Requirements 

  • Optimum Enrollment of the Course- If the course is in a University Classroom, the enrollment should be less than or equal to 50% of the room capacity for Summer 2021. 

    • If authorization is granted and the student completes add, optimum enrollment will be overridden. 

  • How far along is the instructor in their curriculum? Can the student catch up? 

  • Is the course off-cycle? Has the course ended?   

  • At the time they complete the Add in MyUI, students’ registration will be checked for max hours, management type restrictions, and program credit hour limits. 

Every morning at 5:00 a.m., emails will be sent with a list of students who have pending course add requests that have not been authorized by the Department (or Instructor) or Advisor during the previous 24 hours.

Emails will be sent to:

  • The Registration Email associated with the admin home of the course subject acronym
  • The Principal Advisor on any active POS for the students who wish to add a course

Instructors will not receive these emails. If you do not receive an email, there are no students in your courses that are requesting to add or you have no advisees who have requested to add a course. You can review the emailed list or utilize the two listed reports below to identify students that wish to complete an add request.   

Advisor/Departmental Email 

From: reg-maui-support@uiowa.edu 

To: Department and Advisor Email 

Subject: New pending registration change requests 

Email Body:  

The following student(s) have requested a new registration change that requires your authorization. 

[List of Students]

If you have questions about this notice, please contact Reg MAUI Support at reg-maui-support@uiowa.edu

  • Courses with “Pending” Registration Status 

  • Independent Study (0IND) Courses - please submit a signed Change of Registration form. 0IND sections should be avaialable to add online by fall 2021.  

  • Admin Registration only status - please submit a signed Change of Registration form. 

  • Cancelled sections 

Is a student allowed to complete an online add if they are enrolled for another course?  Yes, the student can initiate the add, the add can be authorized, and the student can complete the add.  If they are not enrolled in another course for the session, their complete add will not be processed. 

Courses which allow Multiple Section Registration will work with online add requests, unless only one section is offered. A student cannot register in a second instance even if course has variable hours.

Examples:

  • DANC:4884:0001 offered for 1, 2, 3, 4 hours – multiple section registration is allowed, but the student will not be able to add the same section twice, even if different semester hour options are needed.  
  • 0IND sections with the same instructor will have the same issue once those are available to initiate add.

  • If a student is currently at their program credit hour limit, they will not see the Initiate Add Request button in MyUI.   

  • Advisors and Administrators can initiate the add in MAUI, but the student would not be able to complete the add. 

  • If an administrative add puts a student at their Program Credit Hour Limit, they will not receive a warning that the add puts them at their credit hour limit.  A credit hour limit message will display to student on MyUI.  

Once a student has all required authorizations (Departmental/Advisor/Dean) they will receive an email letting them know they have 24 hours to complete the Add request through MyUI.  

Please note: Students will receive one notification at the start of the 24 hour time period. They will not receive multiple notifications as is the case with waitlist offers. 

If a course has multiple related sections (lecture/lab/discussion), all pieces of the relationship need to be authorized before the 24-hour clock starts.  

Students can see when 24 hours expire in MyUI under Courses/Registration, above the session schedule. Under the "Tools" column, within the pending changes table, students not only see the expiration time and date but also can remove or complete the add request. 

If students are unable to complete the add within the 24 hour timeframe, the department, advisor, or dean has the option to re-authorize to start the 24-hour clock again. 

Students will receive an email once all required authorizations have been granted. 

The email the students receive will be similar to the following: 

From: 

registrar@uiowa.edu 

To: 

Student Email  

Subject: 

Authorizations granted to add ABCD:1234:0001 

 

Email Body:  

All required authorizations to add Algorithms have been granted. Go to your registration page within MyUI to complete the add process. Click the "complete add" link, continue to the next page and scroll down to click "Add". 
You have until 24 hours to accept this offer, expires on MM/DD/YYY at 00:00:00 AM/PM.

Have more questions? Contact Us