Academic Departmental Administrators can submit course midterm and final exam assignment preferences and submit changes to course midterm and final exam preferences or exams on behalf of faculty.

This page provides information and instructions regarding the scheduling and review of midterm and final exams.

Topics

Important to Note

  • Course section data is based on real time data.
  • Only lecture and stand-alone course sections in Approved Planner Status qualify to have final exam assignments given to them.
  • Courses will only appear under their administrative home department and only the administrative home department may indicate the final exam assignment needs of a course section.
  • All departments can view the final exam needs of any other department.
  • Departments will only be able to submit final exam assignment needs through this application during the submission period.  After the submission period, they may only view their submitted needs.

Final Exam Management

Final Exam Policies

Please review the following policies regarding final exam scheduling and administration.

Submit Final Exam Assignment Needs

Final exam assignments may be used to administer written or oral examinations, course project presentations or discussions, paper/project/take-home exam due dates, course evaluations, or other discipline appropriate cumulative assessment methods as determined by the administrative home department in accordance with college and university policies.

If submitting Final Exam needs requesting use of  a University Classroom or Level One Classroom please feel free to refer to the Seating Layout Plans available. 

Assign Individual Final Exam - Instructions

MAUI link, Offerings Planner link, Exam Needs link
Session drop down and course subject drop down in Exam Needs area
List of courses with hyperlinks to enter final exam needs for each course
Seating options with single seating chosen and the save button
Confirmation message in green bar indicating exam needs were saved
Image shows "return to Exam Needs" link

A green check mark confirms exam needs were entered for the course. 

image shows green check mark next to course with exam needs entered

Assign Combined Final Exam - Instructions

MAUI link, Offerings Planner link, Exam Needs link
image shows session drop down and subject drop down
image shows final exam needs link next to each course
Image shows course sections selected and the Assign Combined Exam button
image shows exams saved confirmation message and return to exam needs list link
image shows green check mark next to course with exam needs entered

No Final Exam Needed - Instructions

MAUI link, Offerings Planner link, Exam Needs link
image shows session drop down and subject drop down
Image shows course list with hyperlink to add exam information
Image shows area to select individual sections with "no final exam assignment" button selected
Image shows sections requesting no final exam and the "save" button
Image shows "return to Exam Needs" link
image shows list of course sections with green check mark next to course with exam needs saved

Final Exam Change Requests

Academic Departmental Administrators can submit changes to course final exam preferences or assignments on behalf of faculty.  

Submit Final Exam Assignment Change Request - Instructions

If the official final exam schedule has not yet been published, but the assignment needs tool has closed, changes to the original assignment needs request can be made by using the Final Exam Assignment Change Request Form or by emailing reg-exams@uiowa.edu.  

If the official final exam schedule has been published to MAUI, all change requests, including new requests, will require the faculty member to obtain written approval from the Chair/DEO and the Associate Dean of the department responsible for the course. All requests must include the curricular justification for the change.  These approvals can be emailed to reg-exams@uiowa.edu.  

Once approval has been obtained, changes to the final exam assignment can be made by using the Final Exam Assignment Change Request Form.

Please note that course sections granted final exam assignments after the schedule has been published are responsible for administering makeup final exams regardless of exam precedence rules.

Final Exam Schedules - View

Once the official final exam schedule has been published:

  • Students may access their individual final exam schedules through MyUI.
  • Faculty may access their individual final exam schedules online through MAUI.

Visit the Office of the Registrar website to view the final exam schedule. 

Final Exam Schedule - Instructor Access

Instructors will view their individual final exam schedules via the MAUI Home page. 

How Faculty View Final Exam Schedules - Instructions

image shows the final exam schedule link on the home page in MAUI
image shows list of course sections and their final exam assignments

If there are any course sections for which a final exam has not been assigned, those sections will display below the final exam list. 

Image shows a list of qualified exam conflicts for students enrolled in the instructors section(s)

More information about Qualified Exam Conflicts and instructor responsibility for providing make up exams can be reviewed on the Office of the Registrar Website.

Midterm Exam Management

Academic Departmental Administrators can submit course evening midterm exam needs on behalf of faculty.

Midterm Exam Policies

Please review the following Midterm Exam Policies.

Submit Evening Midterm Exam Assignment Needs

Assign Individual Midterm Exam - Instructions

MAUI link, Offerings Planner link, Exam Needs link
Session, Subject, Go button to choose course subject.
Arrow pointing to Assign Midterm Exam next to each course section.

1) Choose the desired midterm date from the calendar

Calendar showing approved midterm dates

2) Indicate which exam period is needed. Approved evening midterm exam periods are: 6:30pm-8:00pm (1½ hours), 6:30pm-8:30pm (2 hours), 8:45pm-10:15pm (1½ hours), and more than two hours needed. 

Approved midterm exam times.

3) Designate Classroom Needs for each exam assignment requested by selecting the applicable option in the Registrar-Scheduled Classroom Required? list: (1) No University Classroom Needed; (2) University Classroom with Single Seating Preferred; or (3) University Classroom with Double Seating Preferred.

Classroom needs options.

4) (Optional) Indicate Special Needs for the exam, such as table and chair seating, TILE room, computer classroom

5) Save the request. 

 

Add another exam button appears after first exam date has been saved.
Enter the required information as before for the second midterm date request.

 

Green bar with confirmation message that exam needs were saved.
Green bar with confirmation message that exam needs were saved.

Assign Combined Midterm Exam - Instructions

MAUI link, Offerings Planner link, Exam Needs link
Course list with Midterm Exam link next to each course
 A list of course sections with check boxes to create combined midterm exam.
Area to select date, time block, classroom and provide additional exam request information.
Add another exam button appears after first exam date has been saved.
Same fields to fill in for second midterm exam date.

 

Green bar with confirmation message that exam needs were saved.

Midterm Exam Change Requests

Academic Departmental Administrators can submit changes to course evening midterm exam needs or assignments on behalf of faculty.  

Submit Evening Midterm Exam Assignment Change Request - Instructions

If the evening midterm exam assignment has not yet been created by Classroom Scheduling, changes to the needs request can be made by going back into the Exam Needs Tool in MAUI Offerings Planner and updating the request.

If the evening midterm exam assignment has already been created by Classroom Scheduling, all change requests need to be emailed to reg-exams@uiowa.edu.  

Distance and Online Final Exam Information

For Distance and Online (DOE) "EX" sections, please follow the "No Final Exam Assignment Needed" instructions. 

Additional Help with Exam Scheduling

A+ paper icon.

Exam Scheduling

Exam Scheduling creates and publishes the final exam schedule according to University policies to minimize student conflict. They also assist departments in scheduling evening midterm examinations.