The Revise Offering Form provides information to the Office of the Registrar when a critical field needs updating on a section with Approved Planner Status. When the section is in Approved status, these critical fields can only be updated by the Office of the Registrar.
The Critical Fields which trigger the Revise Offering Form are:
- Time/Location
- Session Updates (including off-cycle dates and summer sub-session changes)
- Credit Hours
- Building Preference
- Media Preference
- Room Preference
- Delivery Mode
Clicking on one of the above listed critical fields, when the section is in Approved Planner status, will open the Revise Offering Form.
Please Note
Workflow approval actions do not generate notifications to students. The academic department is responsible for notifying registered or waitlisted students of any changes to class times, days, locations, credit hours, or other section-related details. If any conflicts arise, the department should work directly with the affected students to resolve them. The Registration Class List report can be utilized to locate impacted students.
How to Edit and Submit a Revise Offering Form
The Revise Offering Form can be accessed in the following ways:
- In the course section click on Revise Offering Form in the Tabs area
- In the course section click on Credit Hours or Time/Location
Please see below for some examples of course change requests that would require a Revise Offering Form.
Change Time/Location Information
In Offerings Planner on the Registrar Tab, locate the course section you wish to modify
Note the section is in Approved Status and review the Session to ensure it's correct.
Click "Revise Offering Form" in the Tabs area, or click on either the Credit Hours or Time/Location link
When a section is in Approved Status and one of the three areas listed is clicked, the user is directed to the Revise Offering Form.
Review current course information and provide updates needed in the lower half of the form, then click "Submit to Workflow"
Mandatory fields are denoted with a red asterisk. Credit hours will default to existing selection. Add the new meeting pattern in the Time/Location field and provide a "Reason for Change."
The Planner Status will change to "Pending Approval"
If courses are searchable on MyUI, the "Pending Approval" course will not be available to build schedules or enroll in
Submitting a revise offering form essentially "pauses" the course until the requested updates are made by the Office of the Registrar and the section returns to "Approved" planner status.
If courses are viewable on MyUI and/or registration is underway, students will not be able to build schedules or enroll in courses with "Pending Approval" status. The section will become available again in Schedule Builder and for registration after the section is Approved by the Office of the Registrar.
Departments can track where the course is in the approval process
Course sections submitted in workflow can be reviewed the the department. If you need to have a course returned to you or have questions about the approval process please review the Planner Workflow Review help page.
Change Session Dates
Off-cycle courses are those that do not meet for a full session. Please follow these steps if off-cycle course dates need to be changed after a course is in Approved planner status.
Locate the off-cycle course section you wish to modify
Click "Revise Offering Form" in the Tabs area, or click on either time Time/Location or one of the override session dates
Use the calendar to choose new start/end override dates, provide new Time/Location information, provide "Reason for Change" and click "Submit to Workflow"
The override dates should should match the meeting pattern. The Office of the Registrar will update the override dates and the dates in the time/location area.
Please include all time/location lines if there is more than one.
Course section changes to "Pending Approval" planner status. Departments cannot edit fields and students cannot build schedules or enroll in section until course returns to "Approved" status
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