Students have the opportunity to take courses utilizing a Pass/Nonpass grading system. This option can be an effective way to explore new academic areas without the pressure of traditional letter grades.

Note: This process is distinct from course-specific grading instructions managed by academic units.


Pass/NonPass Grading Framework

When opting for the Pass/NonPass Grade Option, students' grades are determined according to the framework specific to their level of study.

  • Undergraduate: P/N (Pass/NonPass)
  • Graduate: S/U (Satisfactory/Unsatisfactory)
  • Professional: S/F (Satisfactory/Fail)


Students must contact instructors, advisors, and collegiate offices for grade option authorizations before making any updates.

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Initial Authorization

To elect the Pass/Nonpass option, students must first obtain approval from the course instructor or the respective department. This initial step is crucial to ensure that the course is suitable for Pass/Nonpass grading.

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Advisor Consultation

Students are also required to consult with their academic advisor. The advisor’s role is to guide how this decision may impact the student’s overall academic trajectory, including major requirements and grade-point average considerations.

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Collegiate Office Approval

After the deadline, students must seek authorization from the collegiate office in addition to the instructor and advisor approvals. The collegiate office's approval is essential to ensure that late requests comply with university policies and academic standards.

Guidelines on Grade Option Update Requests in MyUI

When can students request Grade Option updates in MyUI?

Students may request Grade Option updates in MyUI starting the first day of the semester/session or the first day of the off-cycle course section.

The Grade Option request will remain available in MyUI until the deadline.

After the deadline, students are unable to request grade option updates in MyUI. Advisors and administrators may initiate Grade Option Update requests in MAUI.


Students can only complete one Grade Option update request per course section. If a student would like to revert from Pass/NonPass grading, they must contact their collegiate office.

Grade Option Update requests are not applicable for 0 semester hour (s.h.) registrations.


Standard-length Course Sections

Refer to the academic calendar for the "Last day for Pass/NonPass Grade Option Changes" deadline. This aligns with the "Last day to add without collegiate approval."

Off-Cycle Course Sections

Check the Course Deadlines on the registrar's website to find the "Last day to add without collegiate approval."

Managing Grade Option Update Requests

To begin, access your course information by clicking on the "My Courses" link, located on the MAUI homepage.

My Courses Link

Under the "Class List" header, click "View" to proceed to the next stage of the process. This action will lead you to the specific section you are handling.

View Class List Link

At this stage, you will encounter pending Grade Option Update requests. Your role involves a careful review of each request, where you will decide to either authorize or deny these submissions based on your assessment.

Instructor panel displaying grade option change request with oblong shape around Authorize and Deny links

Once you authorize a request, a confirmation of your authorization is immediately displayed within a green banner at the top of the screen. This ensures transparency and record-keeping. Please note, the request you've just processed will still be visible on your dashboard until all decisions are entered.

Pending Grade Option Change on Instructor Dashboard after authorization

In instances where a request is denied, it's mandatory to provide a reason for this decision. Additionally, include your contact information in the response. This information is crucial as it will be incorporated into the notification email sent to the student, ensuring clear communication and providing them with an opportunity for follow-up if needed.

Grade option denial with fields requiring reason and contact information. Click "Deny & send email"


Request Confirmation

Upon submission of the MyUI Grade Option Update request, the student will be sent a confirmation email. This email will detail the necessary authorizations and outline the subsequent steps to be taken.


Following the receipt of authorization, the student will be informed via both an email and a MyUI message. These communications will guide the student back to MyUI to finalize the Grade Option Update process.

In the Event of a Denied Request

Should the request be denied, the student will be promptly notified through email. This communication will explain that the Grade Option Update request has not been approved.

Every morning at 5:00 a.m., emails will be sent to departments with a list of students who have pending section change requests that have not been authorized by the department (or instructor) during the previous 24 hours. Emails will be sent to a registration email monitored by departmental administrator(s). Instructors will not receive these emails. 

Please check with your department to determine who is responsible for managing these requests.


Overview of Responsibilities

  1. Instructors hold the responsibility to manage Grade Option Update requests for students enrolled in the course sections they are assigned to. This process includes two key actions:
    • Authorization: Instructors can approve Grade Option Update requests, granting students the changes they have requested in their grade options.
    • Denial/Revocation: Instructors also have the authority to deny or revoke previously authorized requests if necessary.

Departmental Involvement

In certain situations, the department may step in to either authorize or deny Grade Option requests on behalf of the instructor.

Scope of Grade Option Updates

Grade Option updates are only applicable and processed for those sections of courses that are credit-bearing, including those with mandatory or preferred relationships. This ensures that the process is aligned with the course's academic requirements and standards.

Additional Help With Grade Option Requests

Person with question mark icon.

Registrar MAUI Support

Assists faculty and staff with processes in MAUI under the Registrar tab, including Administrative Registration, Section Offerings, Grades and more.