This page provides information about the course audit process. Outlined are the various ways instructors, advisors, and department staff are involved in course audit initiation and course audit authorization.
Course audits are either initiated by a student in MyUI or initiated on behalf of a student in MAUI. In either case, actionable steps are required by both the student and department.
Several scenarios are considered, as steps vary dependent upon who is initiating the course audit and if the student is at maximum credit hours when the audit is requested. In some cases, the steps a student undertakes within MyUI are included to demonstrate the comprehensive course audit process.
Please Note:
- Tuition is still assessed when a course is audited.
- The amount is based on the minimum fee hours associated with the course.
Refer to the minimum fee hours in MyUI in the course description.
- Course work for an audit must be discussed and approved by the instructor.
- When at all possible, the course audit request and authorization processes should occur in MyUI and MAUI.
Course Audit Process
Course Audit Process when Student is at Maximum Credit Hours
When a student wishes to audit a course they must enroll in the course for the credit hours designated for that course. If this registration will cause the student to go beyond their maximum credit hours for that session or semester, they will not be able to enroll and proceed with the audit request.
In this case, the student must contact the department or their advisor to see if their maximum credit hours can be updated to allow enrollment.
If approved, the student's maximum credit hours will be updated in MAUI and the department will then grant the student special permission to audit the course, which will allow the student to enroll in the listed credit hours. Because special permission is in place, the student will then be able to request to update their enrolled hours to zero.
In the following example, the student is enrolled in 12 semester hours and their maximum hours are set at 15. The course they wish to audit is listed for 4 semester hours. Start to finish steps of the process in both MAUI and MyUI are provided below.
Audit Process Steps when Student is at Maximum Credit Hours
MAUI Registration page showing student enrolled for 12 credit hours with 15 maximum credit hours
The college should be contacted to work with the student to get their max credit hours updated.
MAUI user selects the Special Permissions tab to choose Subject, Course, Section, checks Allow Audit and Grant Special Permission.
Green bar confirms special permission granted and shows course audit allowed in special permission panel
MyUI - Student searches for the course they wish to audit
MyUI - Student clicks "Enroll" button
MyUI - Student clicks "Add" button to enroll in course
Student is enrolled in course for 4 credit hours and clicks "Change" button to start hours change request
MyUI - student clicks on "Change" link next to course they wish to audit
Because student was already granted permission to they are able to select 0 credit hours and then click "Request Hours Change"
Message in green bar confirms enrollment update, 0 credit hours is reflected next to course information and student is enrolled in 12 total credit hours
All steps to audit the course are complete. Maximum credit hours can be adjusted back to original value in MAUI if indicated
Additional Help with Course Audit Processes
