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Topics

Restriction Planning Worksheet

View Existing Restrictions

Restriction Criteria Options

Restriction Criteria Definitions

Restriction Workflow Help

What is a restriction?

  • A restriction uses a definable piece or pieces of a student's record to limit the type of student enrolling in a section. For example, a Restricted to Majors restriction would allow only a student majoring in the academic unit offering the course.
  • If applied to the section prior to early registration, a restriction covers every student looking to enroll in a section, or join the section's waitlist.
  • Restrictions are requested by departments or colleges and are created by the Office of the Registrar. Once created, department administrators can add restrictions at the course section level in Offerings Planner.
  • Restrictions replicate from like-session to like-session. For example, if a restriction was placed on a spring 2026 section prior to replication, it will be present in the replicated section in your spring 2027 planner.
  • Restrictions are used to create seat reservations. A seat reservation cannot be placed until the desired restriction has been created.
  • If more than one restriction is used on a section, a student must meet the criteria of both restrictions in order to meet the restriction criteria.
  • A restriction can be overridden by providing special permission to a student who does not meet the restriction criteria. 

Search for Existing Restrictions

Nearly 300 restrictions already exist in MAUI. Please review the Course Section Restriction list prior to requesting a new restriction. It's possible there is already one which will meet your needs. 

See below for tips navigating the restriction list. 

Navigate to the Course Section Restrictions List via the left side panel in Offerings Planner

First select "Show List Options" on the right side of the page, then change values shown to 250

The Academic Unit search does not currently function. Changing the values shown to 250 will allow you to search almost all restrictions. There is a 2nd page where the remaining restrictions will display. 

Use Ctrl+F to search for key words

After searching for key words use the down carat to scroll through the other search results. 

If your key word search doesn't return results try altering your search words and/or checking the 2nd page of restrictions
Shows 250 of 276 results returned and link to page 2 of the restrictions.

Creating a New Restriction

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Restriction Definitions

There are several pieces of information which must be determined in order for a restriction to be created. These pieces of information are displayed in various places in MAUI and in MyUI.   

Restriction Description

Restriction Description information
  • The Restriction Description, or Restriction Long Description, is crafted by a College or Department to explain which student population(s) will be able to use the restriction to enroll or join a waitlist. There is a 75 character maximum.
  • The words "Restricted to" are typically used at the beginning of the restriction name.
  • Departments provide a restriction name when submitting a restriction request. To maintain formatting consistency the Office of the Registrar may make small changes to the requested restriction name. 
Where Restriction Description displays in MyUI
Where Restriction Description displays in MAUI
Restriction Description best practices
Restriction Description examples

Restriction Short Description

Short Description information
  • The restriction short description is limited to 25 characters. It is an abbreviated version of the long description.
  • The words "restricted to" are typically excluded from a short description due to the low character limit.
  • The restrictions a department sees in their restriction list is determined by the Academic Unit or units selected at the time a restriction is created. 
Where the Short Description displays in MyUI
Where the Short Description displays in MAUI

The short description is used when selecting a restriction for use within a course section. They display in alphabetical order. 

Short Description best practices
Short Description examples

Restriction Web Description

Restriction Web Description Information
  • The Restriction Web Description is optional and should be used if the long description cannot fully describe populations included in a restriction.
  • If a web description is requested it will display in MyUI instead of the Restriction Description. 
Where the Web Description displays in MyUI
Where the Web Description displays in MAUI
Web Description best practices
Web Description examples

Understanding Restriction Criteria Options

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Specific criteria are used when restrictions are created. A restriction must contain at least one criteria but, more often that not, several criteria are used to tailor a restriction to a department or college's needs. It is important to understand the restriction criteria options and how the criteria are checked against a student's record in order to utilize restrictions effectively. 

PLEASE NOTE: The Office of the Registrar uses the below criteria to create restrictions. The college or department does not need to supply details for all of the information below; rather, we're outlining the possible options as guidance regarding which criteria can be used to create restrictions. 

Restriction Type

There are two Restriction Types: Include and Exclude. 

Include

One or more populations can be included in a restriction. The number of inclusions created depends upon the complexity of the populations being outlined in the restriction.

Example 1

For a restriction including multiple subprograms, we build the restriction to include those individual subprograms. The restriction then looks to see if the student meets one or more of those subprograms. 

Example 2

If a program of study is offered at both the undergraduate and graduate levels, and the restricted to population should only undergraduate students in that program, we will use the include restriction type to include only undergraduate students. 

Exclude

 

Program College

Curricular College

Managing Academic Unit

Program

Subprogram

Learning Center

Qualifier Lookup

Objective

Level of Study

Undergraduate, Graduate, Professional

Declaration Type

Notation, Major, Minor, Certificate, Licensure Preparation, Endorsement Preparation, Non-degree, Preparatory

Student Cohort

Handling Code

Student Classification

Majors Only flag

Restriction Workflow Help

Information Coming Soon