MAUI Users Who Can Authorize/Deny Using the Registration Change Authorization Panel

Advisor

Athletics

Collegiate Approval

Departmental or Instructor

ISSS

Authorize/Deny Using the Instructor Panel

Department or Instructor

On the Registrar tab, click on "View all Registrar reports"

Select either the Registration Change Request by Department or Program report

Enter report parameters to view add requests

Change requests by Program: 

Change requests by Course Department

 

Steps to Initiate Course Add for Student

On the Registration Change Authorization panel, click on "Initiate Add Request"

Enter the course for which you wish to initiate an add request on behalf of the student and click "Search"

Click "Add Request" next to the section you wish to initiate the add for

• If the course has a mandatory related section, that section will automatically follow
• If the course has a preferred related section, select the other sections in the relationship

The course add request is now present on the Registration Change Authorization panel

The student will now see the add request on their Courses/Registration page in MyUI

After all authorizations are granted the student receives a message with instructions for completing the add process

Steps to Authorize Online Add Requests via Person Inspector

In the upper, right-hand corner of the student's record, select Registration Change Authorization in the Tabs area

Within the Registration Changes table, locate the course for authorization

Select Authorize under the appropriate signature area

The Registration Change panel is updated with timestamps and HawkIDs for individuals who authorize adds

When the last required authorization is granted the student receives an email notification and they have 24 hours to complete the add

Administrators can also Revoke their authorization should they need to do so

Steps to Deny Online Add Request

In the upper, right-hand corner of the student's record, select Registration Change Authorization in the Tabs area

Select Deny under the appropriate signature area

Provide a denial reason, provide contact information and click "Deny and send email"

This information will populate in a notification email to the student when the add request is denied. 

Student receives email indicating registration change denial with reason and contact information

Once denied by one individual, another individual cannot then approve the request, and a new request would need to be initiated

The student's registration panel in MAUI shows a timestamp of when the add was denied, along with a comment including reason for denial

The student's MyUI Courses/Registration page shows the add request has been denied

Course Subjects Email Report - View listed registration change contact information by course subject

On the Registrar tab click "View all Registrar reports"

Select "Course Subjects Email" report

Course Subjects Emails Report link

Choose Managing College(s), Course Subject(s) and "View Report"

Report includes General Email, Registration Email, Registration Contact Info (if entered) and a list of Academic Department Admins for the chosen course subject(s)

This report can be exported by clicking on the floppy disc icon. 

Registration Change Requests by Program Report

On the Registrar tab click "View all registrar reports"

Select "Registration Change Requests by Program" report

Registration Change Requests by Program report link

Select Session, Reg Change Type, College, Program, and click "Go"

A new "Comments" field has been added to this report

Registration Change Requests by Course Department

On the Registrar tab click "View all Registrar Reports"

Select "Registration Change Requests by Course Department" report

Registration Change Requests by Course Department report link

Choose required report parameters and click "View Report"

A comments field has been added to this report and will display any comments entered into MAUI by departments or advisors, and will include add and drop deny request comments starting with summer 2023

My Advisees Registration Change Requests

This report is available to advisors

On the Advising tab in MAUI, click on My Advisees Registration Change Requests

Results default to show all registration changes and can be filtered by registration change type

This report will show registration changes for the current academic session only

Steps to Add Registration Contact Information

On the Registration tab in MAUI click on Academic Organizations

Choose a College

At the top right click on "View Course Subjects"

Locate your Course Subject and click "View"

You will only be able to add or edit registration contact information for subjects you have security rights to edit. 

Review the information and guidelines at the top of the Registration Contact Information panel

Enter Registration Contact Information but do not duplicate the registration contact email already in place and click "Save"

The information entered now displays in the Registration Contact Text column for the course subject

If used, information in this field will display in MyUI when students initiate the process for adding, and in some cases dropping courses