• Saved: Applied by any instructor delegate assigned to the academic unit, or an instructor "allowed to save grades" assigned in Offerings Planner. Slip will not enter workflow until grades are submitted.
• Submitted: Applied by any instructor delegate assigned to the academic unit, or an instructor "allowed to submit grades" assigned in Offerings Planner. The slip enters workflow into the 'Course Grade DEO Approval Basket' with an 'Active' status. 
  • If there is a Course Supervisor assigned to the course, the slip enters workflow into the 'Course Grade Course Supervisor Approval Basket' for approval before it can be seen by to the DEO Grades Approver.
  • If there is only one DEO Grades Approver, that user will be automatically assigned the workflow slip which will appear in the individual’s universal workflow notification basket.
  • If more than one DEO Grades Approver, each user will have access to the workflow slip in the MAUI Grades Workflow screen. The user can either approve the slip which will automatically assign it to them, or they can reassign it to another user. WARNING: reassigning grades slips may result in a bug that prevents the slips from being approved by a Registrar Grades Administrator; please consider notifying the individual to whom you would have assigned the slip that they should check the MAUI Grades Workflow instead of reassignment.
•  Approved: Applied by any DEO Grades Approver. The slip remains 'Course Grade DEO Approval Basket' but has an 'Approved' status. 
  • When an instructor submits their final grades or a grade change for approval an email is generated and sent to each user who is assigned the role of DEO Approver for the academic unit the course subject points to. They will also receive a nightly email if they have unapproved workflow slips they have access to approve. If a DEO receives an email about grades, they must check MAUI workflow, not universal workflow.
• Final: Automatically applied by MAUI to all sections during a Grade Run. 
  • If the slip was not saved OR submitted by an instructor or instructor delegate, OR approved by a DEO Grades Approver by the time a Grade Run begins, then the slip is moved into the 'Course Grade Rejected Basket' and all students are assigned 'O' placeholder grades. Individual grade change forms are required to change an 'O' grade to a letter grade.

To correct grades please:

1. Contact your department if the status of the final grades list is "Submitted" or "Approved"
2. Submit a grade change request if the status of the final grades list is "Final"

"O" grades indicate "no grades reported." This happens when grades are not in "Approved" status when the grade run occurs. To report final grades submit grade change requests and notify your department of the requests. You will need to consult with the department overseeing or managing the course. 

• If you are a TA contact the Primary Instructor of the course to have grades submitted
• If you are a Primary Instructor with a Course Supervisor please contact the Course Supervisor
• If you are the Primary or Team Teacher please contact the department to review your grade submission permissions

Incomplete grades will automatically be converted to F= at the end of the next full semester (summer and winter sessions excluded), even if the student does not enroll after the session the Incomplete was posted.  

Note: 

• When a graduate student registers individually for S-U grading for a course, and the student is assigned an Incomplete by the instructor but the student does not complete the work by the end of the next semester, the Incomplete will convert to U= instead of F=. This is the only time a grade other than F= is assigned by automatic conversion of Incompletes at the end of a session.
• Guided Independent Study (GIS) courses from a spring semester will convert to F= in the next session, including the summer session.

Students enrolled in sections through the BTAA CourseShare Project will not appear on official attendance, midterm, and grade lists in MAUI. The Office of the Registrar will report enrollment and grade information. 

Resources

CourseShare checklist 

CourseShare Department Contact Responsibilities

BTAA Campus Coordinator

Rosie Ver Steegh
Division Administrator Administrative Services Manager
Division of World Languages, Literatures, and Cultures
Email: roseanne-versteegh@uiowa.edu