Enrollment Definitions
Current Enrollment
The Current Enrollment field cannot be edited and will display the number of students currently enrolled in the section. If there are students enrolled and the user has access they can click on the number displayed to view the Class List.
Optimum Enrollment
The optimum number of students that the department wants enrolled in the section. Academic Departmental Administrators can update this field while the Offerings Planner is open for editing and up to the room capacity if in a University Classroom (UCR).
MyUI Opt
This field is what will display in MyUI and can only be updated by the Office of the Registrar. MyUI Opt should normally match the Optimum Enrollment but can be used as an temporary override after consultation with a department and the Office of the Registrar.
View All Enrollments
Link to a page that will display the enrollment for section viewed and all other related sections and exams.
Optimum Enrollment Explained
Optimum enrollment represents the total number of students who can enroll in a course. Departments can use the Average Historic Enrollment table located at the top of each course offering to help guide the optimum enrollment chosen for the course.
Courses with related sections (lecture/lab, lecture/discussion, etc) will need to update optimum enrollments at the same time on the Offerings Planner<Sections page. It is important that the number of lecture seats matches the number of seats available in the related sections. Sections with Pending Registration Status are factored into the total number of seats in a lecture.
Stand Alone Section Adjustments
Optimum Enrollment can be adjusted by administrators when the MAUI Offerings Planner is Open. If the course is using a University Classroom, MAUI will not allow the Optimum Enrollment to exceed the room capacity.
A calendar at the top of the Offerings Planner page shows when the Planner is Open and Closed for Scheduling.
Single Section Optimum Enrollment Adjustments
The following instructions explain how to adjust the optimum enrollment for a single course section.
Use the Search field in Offerings Planner and enter Subject:Course:Section
Click on the Optimum Enrollment link or use the Tabs drop-down and select Enrollment Counts
Click on Edit Optimum Enrollments
Change the Optimum Enrollment count and click Save
Attempting to increase the Optimum Enrollment beyond the room capacity of a University Classroom will result in an error message
If the department needs to increase the seat count beyond the current classroom capacity, please communicate with Classroom Scheduling.
Keep in mind that increasing the optimum enrollment on a full course section with an active waitlist will trigger waitlist offers
For more information on adjusting optimum enrollment when there's an active waitlist please visit the Waitlist Administration page.
Multiple Section Optimum Enrollment Adjustments
For courses with more than one section it is possible to adjust the optimum enrollment for one or more of the sections on one panel.
Search for the Course:Subject
Click on Edit Enrollment Counts
Adjust counts for one or more sections and click Save
You can adjust one or more optimum enrollment amounts, up to the maximum seating for the assigned classroom.
Please note: if there is an active waitlist on a section and the optimum enrollment is increased for a full section, waitlist offers will be triggered.
Related Section Adjustments
Optimum enrollment adjustments for courses with related sections, ex: lecture/lab, lecture/discussion, lecture/lab/discussion must occur at the same time on the Edit Optimum Enrollments panel. It's important that the number of seats in the lecture matches the total number of seats in the related sections.
Search for the Course:Subject
Click on Edit Enrollment Counts
Adjust opt enrollments such that the total lecture seats matches the total discussion/lab seats
Optimum enrollment has been increased for all sections and lecture seats match discussion seats
Waitlists and Optimum Enrollment
When a course section has an active waitlist and the section is full, waitlist offers will go out when the optimum enrollment is increased.
Change the Registration Status to Pending prior to making any adjustments to the optimum enrollment when a course has an active waitlist and the section is full.
When you're ready to send out waitlist offers, change the Registration Status to Open.
For instructions on adjusting optimum enrollments and triggering waitlists please visit the Waitlist Administration page.
Seat Reservations and Optimum Enrollment
Reports
Course Enrollment Trend Report
Departments can utilize the course enrollment trend report to compare enrollment counts with the optimum enrollment set for course sections.
Information for one or more sessions can be compared. The report also displays a count of how many students were on the waitlist for each section (if applicable).
How to Generate the Course Enrollment Trend Report
At the top right of the screen in MAUI click the Toolbox icon and choose Reports
The toolbox icon is located near your HawkID at the top right of the screen on any tab in MAUI.
Choose the Course Enrollment Trend report and select report parameters
- Select "snapshot type"
- Select Session(s)
- Select "snapshot qualifier(s)" which correspond with sessions chosen
- Select College
- Select Academic Unit(s)
- Select Management Type(s)
- Optional: change "is admin home" from yes to no
- Optional: change "only Gen Ed" from false to True
- Click View Report
Report displays all sections of courses in chosen Academic Unit(s) with information displayed side by side in chronological order
Click the computer disk icon to download the report, if desired
Additional Help with Optimum Enrollments
