Students may request to change sections online by obtaining required authorizations, or administrators and advisors can initiate section change requests on behalf of a student. This process replaces the paper section change forms used in previous sessions. 

When are online section change requests available in MyUI?

  • Full session fall and spring courses: Beginning the 6th day of fall and spring semesters
  • Summer and winter session: Beginning the 1st day of summer and winter sessions
  • Off-cycle courses: Beginning the 1st day of off-cycle courses 

 

Other Registration Change Help Pages

The Student Perspective: Registration Changes in MyUI

Who Can Authorize Section Change Requests?

This area provides information about who can authorize and deny section change requests. Required permissions will be listed on the Registration Change Authorization panel under the header which corresponds with the permission required. 

Depending on assigned security roles, some advisors may have access to authorize section changes. We ask that advisors with this access leave section change decisions to the department or instructor. 

MAUI Users Who Can Authorize/Deny Using the Registration Change Authorization Panel

Authorize/Deny Using the Instructor Panel

Notification Email Types

Registration Change Emails

  • Sent to departments at 5 a.m. each morning.
  • Department: email sent to the registration email for the academic unit of the admin home of the course.

Please Note: Instructors do not receive registration change emails, though students are instructed to reach out to the instructor after submitting the registration change request. 

Example of Pending Registration Change Email
Example of registration change email received by departments.

Student Notification - Section Change Request Approved

When a section change request is approved, the student automatically receives an email indicating the request was approved. The student must then login to MyUI to finalize the section change.

Example of Section Change Approved Message
Email student receives when section change has been initiated

Student Notification - Section Change Request Denied

When a section change request is denied, the student automatically receives an email indicating the request was denied. The email includes the reason for denial and the contact information for the individual or department denying the request.

Example of Section Change Denied Email
Section change request deny student email

Access Section Change Requests in MAUI

  • Log-in to MAUI with your HawkID and Password 
  • Locate the student using the Person Search feature in the top yellow banner by typing in a name, HawkID, or University ID number, then click "Search"
UI person search field.
  • In the upper right-hand corner of the student record, select Registration Change Authorization in the tabs area
Tabs dropdown in person search with registration change authorization selected.

Access Section Change Requests via Reports

How to Access Section Change Requests via MAUI Reports

Additional information is available in the Reports section on this page. 

Initiate Section Change for Student

Steps to Initiate Section Change for Student

Authorize Section Change Request

Steps to Authorize Section Change Requests via Person Inspector

Deny Section Change Request

Steps to Deny Section Change Request

Reports

The following reports will help departments track registration requests and review registration contact information for their courses. 

Course Subjects Email Report

Registration Change Requests by Program Report

Registration Change Requests by Course Department

My Advisees Registration Change Requests

How to Add Registration Contact Information

When students initiate registration changes in MyUI, they are provided multiple pieces of information before they are able to complete the initiation of the registration change.

The department's registration email is listed for the student's use.

Registration email listed in MyUI when student initiates add or drop.

A Registration Contact Information field has been created in MAUI which allows departments to provide additional information.

If this optional field is used, the information in that field will display in MyUI along with the registration email. 

Information in the Registration Contact Information field should not duplicate the department's registration email. 

Steps to Add Registration Contact Information

Additional Help With Registration Change Requests