Who Can Authorize Section Change Requests?
This area provides information about who can authorize and deny section change requests. Required permissions will be listed on the Registration Change Authorization panel under the header which corresponds with the permission required.
Depending on assigned security roles, some advisors may have access to authorize section changes. We ask that advisors with this access leave section change decisions to the department or instructor.
MAUI Users Who Can Authorize/Deny Using the Registration Change Authorization Panel
Administrators: those academic departmental administrators assigned to the administrative home of the course. (academic.dept.admin) scoped to academic unit.
Instructors: those instructors assigned to the section the student wishes to change into.
No other permissions are required as long as the change is processed before semester/session has ended.
Authorize/Deny Using the Instructor Panel
Administrators: use Registration Change Authorization panel, not the class list panel.
Instructors: those instructors assigned to the credit hour section of the course.
Notification Email Types
Registration Change Emails
- Sent to departments at 5 a.m. each morning.
- Department: email sent to the registration email for the academic unit of the admin home of the course.
Please Note: Instructors do not receive registration change emails, though students are instructed to reach out to the instructor after submitting the registration change request.
Example of Pending Registration Change Email
![Example of registration change email received by departments.](/sites/help.maui.uiowa.edu/files/2024-01/Reg%20Change%20Daily%20Email%20example.png)
Student Notification - Section Change Request Approved
When a section change request is approved, the student automatically receives an email indicating the request was approved. The student must then login to MyUI to finalize the section change.
Example of Section Change Approved Message
![Email student receives when section change has been initiated](/sites/help.maui.uiowa.edu/files/2024-01/Section%20Change%20Student%20Email.png)
Student Notification - Section Change Request Denied
When a section change request is denied, the student automatically receives an email indicating the request was denied. The email includes the reason for denial and the contact information for the individual or department denying the request.
Example of Section Change Denied Email
![Section change request deny student email](/sites/help.maui.uiowa.edu/files/2024-01/section%20change%20request%20deny%20student%20email.jpg)
Access Section Change Requests in MAUI
- Log-in to MAUI with your HawkID and Password
- Locate the student using the Person Search feature in the top yellow banner by typing in a name, HawkID, or University ID number, then click "Search"
![UI person search field.](/sites/help.maui.uiowa.edu/files/2023-03/UI%20person%20search.jpg)
- In the upper right-hand corner of the student record, select Registration Change Authorization in the tabs area
![Tabs dropdown in person search with registration change authorization selected.](/sites/help.maui.uiowa.edu/files/2023-03/reg%20change%20auth%20in%20tabs.jpg)
Access Section Change Requests via Reports
How to Access Section Change Requests via MAUI Reports
![View all reg reports link on Registrar tab.](/sites/help.maui.uiowa.edu/files/2023-03/view%20all%20reg%20reports%20link.jpg)
![Two registration change report links in MAUI reports.](/sites/help.maui.uiowa.edu/files/2023-03/two%20reg%20change%20report%20links.jpg)
Change requests by Program:
- Session, Reg Change Type, College and Program must all be selected to run this report.
- Users can Authorize and Deny open requests and Revoke requests (dependent upon MAUI security roles)
![Registration Change Requests by Program report showing parameters to select to view data.](/sites/help.maui.uiowa.edu/files/2024-01/reg%20change%20report%20results.jpg)
Change requests by Course Department
- Session, Reg Change Type, College and Program must all be selected to run this report.
- Users can Authorize and Deny open requests and Revoke requests (dependent upon MAUI security roles)
![Selected report parameters to view registration change requests.](/sites/help.maui.uiowa.edu/files/2024-01/reg%20change%20requests%20by%20program.jpg)
Additional information is available in the Reports section on this page.
Initiate Section Change for Student
Steps to Initiate Section Change for Student
![Person Inspector field in MAUI](/sites/help.maui.uiowa.edu/files/2024-01/1_search%20for%20student.jpg)
![Session dropdown in MAUI](/sites/help.maui.uiowa.edu/files/2024-01/2_select%20correct%20session.jpg)
![Registration Change Authorization selected in Tabs drop-down](/sites/help.maui.uiowa.edu/files/2024-01/3_Registration%20Change%20Authorization%20in%20Tabs%20area.jpg)
![Click Pencil icon next to course for which a section change is needed.](/sites/help.maui.uiowa.edu/files/2024-01/3_click%20pencil%20under%20Initiate%20Change%20header.jpg)
![Section selection drop-down and save button for admin initiated section changes.](/sites/help.maui.uiowa.edu/files/2024-01/4_select%20new%20section%20from%20dropdown%20and%20save.jpg)
![Authorize and Deny options now present for section change.](/sites/help.maui.uiowa.edu/files/2024-01/5_dept%20or%20intstructor%20authorization%20area.jpg)
![HawkID and timestamp present for when the section change was authorized.](/sites/help.maui.uiowa.edu/files/2024-01/6_panel%20shows%20section%20change%20authorized.jpg)
![5_section change pending screen](/sites/help.maui.uiowa.edu/files/2024-01/5_section%20change%20pending%20screen.jpg)
![Section Change Approved MyUI Message](/sites/help.maui.uiowa.edu/files/2024-01/Section%20Change%20Approved%20MyUI%20Message_0.jpg)
![Student finalizes section change in MyUI](/sites/help.maui.uiowa.edu/files/2024-01/7_Student%20finalizes%20section%20change%20in%20MyUI.jpg)
![Confirmation message for section change in MyUI.](/sites/help.maui.uiowa.edu/files/2024-01/8_Confirmation%20message%20for%20section%20change%20in%20MyUI.jpg)
Authorize Section Change Request
Steps to Authorize Section Change Requests via Person Inspector
![Registration Change Authorization selected in Tabs drop-down](/sites/help.maui.uiowa.edu/files/2024-01/3_Registration%20Change%20Authorization%20in%20Tabs%20area.jpg)
![Authorize button on reg auth panel](/sites/help.maui.uiowa.edu/files/2024-01/2_Authorize%20button%20on%20reg%20auth%20panel.png)
![Reg panel updated with auth timestamp](/sites/help.maui.uiowa.edu/files/2024-01/3_reg%20panel%20updated%20with%20auth%20timestamp.png)
Deny Section Change Request
Steps to Deny Section Change Request
![Image of Tabs menu on the student record highlighting Registration Change Authorizations](/sites/help.maui.uiowa.edu/files/2024-01/Grade_Option_Tabs.png)
![Section Change Deny link in reg auth panel.](/sites/help.maui.uiowa.edu/files/2024-01/Section%20Change%20Deny%20link%20in%20reg%20auth%20panel.jpg)
This information will populate in a notification email to the student when the section change request is denied.
![Section Change Denied_provide reason pop up](/sites/help.maui.uiowa.edu/files/2024-01/Section%20Change%20Denied_provide%20reason%20pop%20up.jpg)
Example Message:
![Section change request deny student email](/sites/help.maui.uiowa.edu/files/2024-01/section%20change%20request%20deny%20student%20email.jpg)
![Section change denied_MAUI view.](/sites/help.maui.uiowa.edu/files/2024-01/Section%20Change%20Denied_MAUI%20View.jpg)
![MyUI Section Change Denied_registration panel view.](/sites/help.maui.uiowa.edu/files/2024-01/MyUI%20Section%20Change%20Denied_reg%20panel%20view.jpg)
Reports
The following reports will help departments track registration requests and review registration contact information for their courses.
Course Subjects Email Report
![View all reg reports link on Registrar tab.](/sites/help.maui.uiowa.edu/files/2023-03/view%20all%20reg%20reports%20link.jpg)
![Fields to choose report parameters requiring College and subject choices.](/sites/help.maui.uiowa.edu/files/2023-03/1_Course%20Subjects%20Emails%20Report%20Parameters.jpg)
This report can be exported by clicking on the floppy disc icon.
![Course subject email report returns based on choices made when setting report parameters.](/sites/help.maui.uiowa.edu/files/2023-03/2_reg%20contact%20info%20added%20to%20course%20subjects%20email%20report.jpg)
Registration Change Requests by Course Department
![View all reg reports link on Registrar tab.](/sites/help.maui.uiowa.edu/files/2023-03/view%20all%20reg%20reports%20link.jpg)
![Registration change requests by dept results](/sites/help.maui.uiowa.edu/files/2024-01/reg%20change%20requests%20by%20dept%20results.jpg)
My Advisees Registration Change Requests
![My Advisees Registration Changes report link on Advising tab in MAUI.](/sites/help.maui.uiowa.edu/files/2023-04/1_Link%20to%20report.jpg)
![Registration change requests by advisor report returns.](/sites/help.maui.uiowa.edu/files/2024-01/reg%20change%20requests%20by%20advisor%20report%20results.jpg)
How to Add Registration Contact Information
When students initiate registration changes in MyUI, they are provided multiple pieces of information before they are able to complete the initiation of the registration change.
The department's registration email is listed for the student's use.
![Registration email listed in MyUI when student initiates add or drop.](/sites/help.maui.uiowa.edu/files/2023-03/registration%20email%20in%20MyUI.jpg)
A Registration Contact Information field has been created in MAUI which allows departments to provide additional information.
If this optional field is used, the information in that field will display in MyUI along with the registration email.
Information in the Registration Contact Information field should not duplicate the department's registration email.
Steps to Add Registration Contact Information
![Academic Org link on Registrar tab.](/sites/help.maui.uiowa.edu/files/2023-03/1_Academic%20Org%20Link.jpg)
![Choose a college from the list on the academic org panel.](/sites/help.maui.uiowa.edu/files/2023-03/2_Choose%20College.jpg)
![View Course Subject link on college page.](/sites/help.maui.uiowa.edu/files/2023-03/3_click%20View%20Course%20Subjects.jpg)
You will only be able to add or edit registration contact information for subjects you have security rights to edit.
![Click pencil to edit subject information.](/sites/help.maui.uiowa.edu/files/2023-03/4_Click%20pencil%20to%20edit_0.jpg)
![Help text for registration contact info text field.](/sites/help.maui.uiowa.edu/files/2023-03/4%20help%20text%20for%20panel.jpg)
![Updated reg contact info panel shows text field to enter information and instructions regarding field use.](/sites/help.maui.uiowa.edu/files/2023-05/5_reg%20contact%20info%20panel.jpg)
![Reg Contact Info now displays on course subject summary page in academic orgs.](/sites/help.maui.uiowa.edu/files/2023-03/2023-03-28_13-28-07.jpg)
Additional Help With Registration Change Requests
![Paper icon with check mark](/sites/help.maui.uiowa.edu/files/styles/square__1024_x_1024/public/2023-03/registration-application-two-color-square.png?h=1e66e246&itok=mZAc8zh9)