MAUI Users Who Can Authorize/Deny Using the Registration Change Authorization Panel

Departmental or Instructor

Authorize/Deny Using the Instructor Panel

Department or Instructor

How to Access Section Change Requests via MAUI Reports

On the Registrar tab, click on "View all Registrar reports"

Select either the Registration Change Request by Department or Program report

Enter report parameters, choosing "All" or "Update" to view section change requests

Change requests by Program: 

• Session, Reg Change Type, College and Program must all be selected to run this report.
• Users can Authorize and Deny open requests and Revoke requests (dependent upon MAUI security roles)

 

Change requests by Course Department

• Session, Reg Change Type, College and Program must all be selected to run this report.
• Users can Authorize and Deny open requests and Revoke requests (dependent upon MAUI security roles)

 

Steps to Initiate Section Change for Student

Search for the student using Person Inspector

Select the correct Session

In the Tabs dropdown select Registration Change Authrorization

On the Registration Change Authorization panel, click on pencil icon next to the course

Select the desired section and hours (if applicable) from the drop down list and click "Save"

The section change request is now present on the Registration Change Authorization panel with Authorize and Deny options

Panel updates with HawkID and timestamp based on when authorization or denial is entered

The student will now see the section change request on their Courses/Registration page in MyUI

After all authorizations are granted the student receives a message with instructions for completing the section change

The student completes the section change in MyUI

 

Steps to Authorize Section Change Requests via Person Inspector

In the upper, right-hand corner of the student's record, select Registration Change Authorization in the Tabs area

Within the Registration Changes table, locate the course for authorization

Select Authorize under the appropriate signature area

The Registration Change panel is updated with timestamps and HawkIDs for individuals who authorize section changes

When the last required authorization is granted the student receives an email notification and they then complete the section change in MyUI.

Administrators can also Revoke their authorization should they need to do so

Steps to Deny Section Change Request

In the upper, right-hand corner of the student's record, select Registration Change Authorization in the Tabs area

Select Deny under the appropriate signature area

Provide a denial reason, provide contact information and click "Deny and send email"

This information will populate in a notification email to the student when the section change request is denied. 

Student receives email indicating registration change denial with reason and contact information

Example Message: 

The student's registration panel in MAUI shows a timestamp of when the section change was denied, along with a comment including reason for denial

The student's MyUI Courses/Registration page shows the section change request has been denied

Course Subjects Email Report

On the Registrar tab click "View all Registrar reports"

Select "Course Subjects Email" report

Course Subjects Emails Report link

Choose Managing College(s), Course Subject(s) and "View Report"

Report includes General Email, Registration Email, Registration Contact Info (if entered) and a list of Academic Department Admins for the chosen course subject(s)

This report can be exported by clicking on the floppy disc icon. 

Registration Change Requests by Program Report

On the Registrar tab click "View all registrar reports"

Select "Registration Change Requests by Program" report

Registration Change Requests by Program report link

Select Session, Reg Change Type, College, Program, and click "Go"

Registration Change Requests by Course Department

On the Registrar tab click "View all Registrar Reports"

Select "Registration Change Requests by Course Department" report

Registration Change Requests by Course Department report link

Choose required report parameters and click "View Report"

My Advisees Registration Change Requests

This report is available to advisors

Important: While advisors may have access to approve/deny section change requests, we ask that these updates are made by the department or instructor

On the Advising tab in MAUI, click on My Advisees Registration Change Requests

Results default to show all registration changes and can be filtered by registration change type

This report will show registration changes for the current academic session only

Steps to Add Registration Contact Information

On the Registration tab in MAUI click on Academic Organizations

Choose a College

At the top right click on "View Course Subjects"

Locate your Course Subject and click "View"

You will only be able to add or edit registration contact information for subjects you have security rights to edit. 

Review the information and guidelines at the top of the Registration Contact Information panel

Enter Registration Contact Information but do not duplicate the registration contact email already in place and click "Save"

The information entered now displays in the Registration Contact Text column for the course subject

If used, information in this field will display in MyUI when students initiate the process for adding, and in some cases dropping courses